status: '''PRE-ALPHA''' This is a draft. We expect to improve it during the v5. Your contrib will be very welcome.

= Objectives =

    This doc is intended to be a guideline for those who want to contribute to make this event happen again and make it better 

= Tasks =

== Key ==

 * '''Task Name'''
 * '''Local Tasks''' - '''Must''' be done by the local team hosting the event.
 * '''Remote/Online''' Tasks - ''May'' be done by a remote person.
 * '''Priority''' -
|| *** || very important, and backup needed, fatal if not available ||
|| **  || important ||
|| *   ||  optional ||

== Task List ==

|| '''Task Name''' || '''Local''' || '''Remote''' || '''Priority''' || '''Description''' ||  '''Responsible Person''' ||
||1. Accomodation || L || - || *** || - || - ||
||2. Transport (from/to airport)|| L || - || ** || - || - ||
||3. Transport (from/to venue)|| L || - || ** || - || - ||
||4. Venue Location|| L || - || *** || - || - ||
||5. Venue Equipment (Speaker, Projector)|| - || R || *** || - || - ||
||6. Internet Connection|| L || - || *** || - || - ||
||7. Hardware for Testing|| - || R || ** || - || - ||
||8. Food Supply|| L || - || * || - || - ||
||9. Financial Handling (Bank Account)|| L || - || *** || - || - ||
||9.1 Invoice Handling|| L || - || ** || - || - ||
||9.2 Attendence Certification|| L || - || ** || - || - ||
||10. Test Manager|| - || R || ** || - || - ||
||11. Firmware Preparation|| - || R || ** || - || - ||
||12. Press Communication|| L || R || * || - || - ||
||13. Logo|| L || R || ** || - || - ||
||14. Merchandise (T-Shirts, Flags)|| - || R || * || - || - ||
||15. Agenda|| - || R || ** || - || - ||
||16. Social Events|| L || - || * || - || - ||
||17. Mentor Team -> Annnouncement, Mentoring Organizers|| L || R || *** || - || - ||
||18. Recon: visit the place, find Date|| L || R || * || - || - ||
||19. Webpage|| - || R || *** || - || - ||
||20. Attendence List/SignUps (DEADLINE!!)|| L || R || *** || - || - ||
||21. Recording and Streaming|| - || R || * || - || - ||
||22. Local Community, Sponsorship|| L  || - || * || - || - ||


= Minimum Requirements for Local Organizers =

 * 3 core people + 3 helping assistance
 * core people should expect to be completely devoted to the organization two weeks before the event (full time)
 * Attending a BattleMesh and Talk about your Location

= Mentor/Recon Team =

 * consists of at least last years organizers
 * Mentors don't neccesarily have to do anything themselves, but find suitable persons/delegate and be contact persons
 * Mentoring the other organizers who pick up tasks, monitor their success
 * support and advertise the event
 * keep the overview
 * find mentors for the next event (from local event)
 
== Process ==
 * start during the previous event:
   - announce at opening event, asking for new locations
   - talk to representatives of locations
 * On Recon:
   - explain what we want/need to the local community
   - find suitable local persons
   - get to know each other
   - get organization going, announce the event, find/propose exact dates
 * Prep-Meeting (usually in December next to CCC in Berlin):
   * 80% should be settled
   * Account Deadlines
   * Prices/Location finalized
   * Decision making
   * pre-payment, if required
 * Final Announcement: Deadline, Price, Wire information etc

= Criteria for Locations =

 * organization should fit to idea of the battlemesh (community event)
 * Local organizers who meet the minimum requirement
 * costs for transport and accomodations (airplane tickets)
 * Nice place to be :)
 * mentor team will decide the location
 
= Criteria for Venue Location =

 * avoid places with time limitations/closing hours
 * broadband Internet connection
 * availability of safe locations with sockets for node deployment
 * coffee and food availability

= History of this doc =

This doc was created as part of the tasks defined during the plenary meeting that took place 2012/03/28 in Athens during the v5. Everybody is welcome to improve it. 

= SubPages =
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